Illinois L/A&H Policy Form Filing Requirements Illinois Department of Financial and Professional Regulation Division of Insurance

The Department's administrative regulation (50 Ill. Adm. Code 916), which sets forth the required procedure for filing and securing approval of policy forms, was amended early in February of 2000. This regulation applies to Life Insurance, Annuity and Accident and Health Insurance, Voluntary Health Service Plans, Dental Plans, Limited Health Service Organizations and Health Maintenance Organizations.

Included in these amendments is a new requirement that, as of January 1, 2001, computer generated transmittals (saved to a diskette) will replace hard copy transmittals which accompany policy filings. Prior to January 1, 2001 computer generated transmittals (saved to a diskette) are optional.

Software to create the computer generated transmittals was mailed to all companies August 2, 2000. Enclosed with the software were instructions to install the software along with instructions for completion of the transmittals. Once this software is installed, the application contains an electronic User's Guide for future reference. The software and User's Guide are not accessible from this web page. To receive additional copies of the software, contact Gary Brooks at (217)785-6441 or Gary_Brooks@ins.state.il.us.

Computer generated transmittals must meet the prescribed specifications set forth by the Director. Four separate exhibits to Part 916 contain the instructions and examples for specific transmittals used for Illinois submissions. They are as follows: Exhibit G, General Transmittal; Exhibit H, Replacement/Withdrawal Transmittal; Exhibit I, Certificate of Assumption; and Exhibit J, Informational Filing Transmittal.

Exhibit B contains the Coding Guide for all categories of business showing the types, codes and subcodes to be used with all filing submissions.

(Note: Section 916.50 describes the Certificate of Compliance and procedure for withdrawal of previously approved filings, however this requirement takes place in July of each year and is separate from the transmittal process noted above).